Guides for planners and production managers
Practical advice on staffing, advancing and budgeting live event crew, from people who work the shows.
What your AV crew needs before show day: the advance checklist
The information a production manager should send crew before show day: call times, room grid, gear list, contacts, parking and load-out.
Read guide →How to staff breakout rooms for a multi-day conference
How many breakout operators and floats a conference needs, what each one does, and how to keep sessions on time across every room.
Read guide →Event crew day rates and overtime explained
How live event crew is billed in Central Florida: the 10-hour day, overtime, minimum calls, turnaround, meal penalties and cancellation.
Read guide →The Event Crew Advance Checklist
One page covering everything your AV crew needs before show day: calls, rooms, gear, contacts, power and load-out. Enter your email and download it now.
Need crew for your next show?
Send the dates, venue, positions and call times. We reply with crew availability and a quote, usually the same day.